If you are having a birthday party at home the logistics are fairly easy to figure out. Whether it’s your house or someone else’s home, the space, the food and all the other party details are pretty easy to figure out. But if you have decided to hold a birthday party at a venue you will probably have lots of questions. The planning process is the perfect time to ask these questions and get all the details for the birthday party worked out well in advance of your chosen date.
Here are frequently asked questions when choosing a venue for a birthday party:
• Do you charge for the space?
Interestingly some venues will tout that their space is free of charge – the catch is that you must use their caterer and entertainment staff at charges they have already pre-determined. While many venues hold tight to this policy it may be worth asking if you can pay for the room if that is all you really want.
• Can I bring in my own food?
Again some places will insist that you use their catering staff. The downside of this is that you will be stuck paying their prices with little room for negotiation. In addition, you may or may not be happy with the quality of food that is served, though this should probably be a deal breaker if the food is not good! The upside can be that you are using a staff that is already familiar with the venue and wants to please you in order to ensure repeat business.
• Can I bring in alcohol?
The issue is fairly clear cut here: if a venue has a liquor license you can bring in alcohol. If it doesn’t, your party will have to be alcohol-free. There is no give and take on this as venues without liquor licenses face stiff penalties for allowing drinking in their establishment.
• Do you have recommendations for entertainers?
One of the best places to ask for recommendations for entertainers is from event staff that sees all sorts of parties. They can tell you who’s good and who to avoid. In addition, they can also tell you who is a good fit for your chosen venue.
• Do you have limitations on entertainment?
Keep in mind that older venues may not have the wiring and technology needed for certain entertainment. Be sure to check out the requirements of your band or DJ and make sure that they will work successfully at your chosen venue.
• What hours do you operate for parties?
If you have your heart set on certain time for your party it is best to check this out early. Keep in mind that having your party in an events center means that they will probably have set hours while a hotel may be willing to let the party go much later since they are open all night anyway.
• Is there a limit to how many guests I can invite?
Fire marshals will have already determined how many people your venue can safely hold. Both hotels and events centers will follow the recommendations since they can be closed down if they exceed capacity. Keep in mind that it does not do you any good to fudge the number of guests as most venues will keep guests out if they feel they are over capacity.
• When is payment due?
Most parties will require a significant down payment to hold their spot. Generally full payment is required a day or two before the party. Be prepared to pay up or the venue may have the option of canceling your party and keeping your refund.